Accounts Receivable Clerk

Openings: 1

Job Summary

The Accounts Receivable Clerk is responsible for managing accounts receivable activities specifically related to project-based billing and collections. This role involves ensuring the accurate and timely processing of project-related invoices, maintaining financial records, and resolving account discrepancies. The position also supports the coordination and execution of financial tasks related to various projects within the organization.

Key Tasks & Responsibilities

• Prepare and issue project-related invoices in compliance with contract terms and project milestones.
• Monitor project billing schedules and ensure timely invoicing.
• Process incoming payments related to project invoices.
• Record payments accurately and ensure proper allocation to project accounts.
• Reconcile project-related accounts receivable ledgers to ensure all payments are accounted for and properly posted.
• Investigate and resolve discrepancies in a timely manner.
• Monitor project accounts receivable aging to identify overdue accounts.
• Follow up on outstanding project invoices and coordinate with project managers to resolve payment issues.
• Prepare accounts receivable reports and financial statements specific to projects.
• Assist in the preparation of monthly, quarterly, and annual project financial reports.
• Maintain accurate records and documentation of all project-related accounts receivable transactions.
• Ensure compliance with company policies, accounting standards, and relevant regulations.
• Collaborate with project managers and other departments to ensure accurate and timely billing.
• Support project financial management tasks, including budgeting, forecasting, and variance analysis.
• Serve as the point of contact for project-related billing inquiries from clients.
• Provide excellent customer service and maintain positive relationships with clients.
• Identify opportunities for process improvements and implement best practices in project billing and collections.
• Participate in special projects and system enhancements as needed.

Education & Experience Requirements

• Strong attention to detail to accurately process and record payments.
• Excellent organizational and time management skills to prioritize tasks and meet deadlines.
• Proficiency in using accounting software and MS Office applications, especially Excel.
• Knowledge of basic accounting principles and practices.
• Effective communication skills to interact with customers and internal stakeholders.
• Ability to work independently and as part of a team.
• Analytical and problem-solving skills to resolve payment discrepancies and billing issues.
• Strong numerical aptitude for accurate calculation and reconciliation of financial data.
• Ability to maintain confidentiality and handle sensitive financial information.
• Adaptability to handle changing priorities and work in a fast-paced environment.
• Oracle or SAP experience preferred.
• AIA Progress Billing preferred.

What We Offer

A comprehensive benefits and competitive compensation package, a hybrid work schedule. An opportunity to join a dynamic and growing company. A supportive work environment where you can thrive to be your best!

Disclosure

USG Water Solutions, LLC is an Equal Opportunity Employer. This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties.